The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.
At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP’s values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.
Duties and Responsibilities
- Support Recruitment administration process (posting vacancies, longlisting, scheduling interviews, writing interview reports, conducting due diligence and providing candidate feedback) for the 2025 organization alignment exercise.
- Provide assistance on general HR queries and follow up actions, to ensure consistent and high-quality HR services are delivered to clients.
- Provide guidance and on-the-job training to other staff, to support their development and increased knowledge of HR systems and procedures required to perform their duties.
- Liaise with other internal units/offices on HR related matters, i.e., payroll, contracts, etc. and provide necessary information to enable timely HR services.
- Extract and compile HR data on staff recruitment and selection, contractual conditions, entitlements requirements, to support analysis and reporting needs.
- Provide administrative support in various HR activities in the areas of work allocated by the professional officer including on boarding of new staff members in compliance with relevant processes and procedures.
- Maintain confidential personnel records, HR databases and archives, to ensure data and files are accurately stored and updated in compliance with the established standards.
- Draft various HR documentation required for the specific area of work (e.g., employment contracts, transfer letters, training-related documents, etc.) ensuring accuracy and meeting established deadlines.
- Use HR management systems for entering and updating a variety of HR data including assistance in monitoring various deadlines (e.g., open vacancies.), ensuring compliance with the established deadlines and accuracy of HR data.
- Support staff deployment and related administrative actions including preparation of basic reports, to facilitate efficient HR service enabling WFP to respond quickly to a crisis.
Qualifications and Experience
- Completion of secondary school education. A post-secondary certificate in the related functional area is desirable
- Has managed and implemented Recruitment processes in an International Non-governmental Organization.
- Has provided ad-hoc guidance to a diversified workforce based in different duty stations.
- Has provided briefing to new recruits as part of the onboarding process.
- Has gained experience working across a range of WFP contexts and with varying operational priorities.
- Excellent experience in WINGS system, i-Mocha and workday system is a must.
- Excellent in reporting writing, and conversant in MS. Office tools.
- Basic presentation facilitation skills.
- Prior experience working in similar organization is an added advantage
Languages: Fluency in English and Swahili Language is a must.
